Report on the implementation of document transparency (Information Management Act Section 28)

The information management unit must maintain a description of the information resources it manages and the case register in accordance with Section 906 of the Information Management Act (2019/28). The City of Kankaanpää constitutes the information management unit referred to in the Act.

The purpose of the document disclosure description is to provide the city's customers with a general description of how the document register and service information management of the city of Kankaanpää are structured. In addition, the description aims to help customers direct their information requests to the correct authority and to identify the content of the information request as required by the Freedom of Information Act (621/1999).

You can find the document disclosure description of the City of Kankaanpää in the attached document.

For more information about document disclosure and the city's information service, please visit From the Kankaanpää City Registry Office.

Information requests

Everyone has the right to receive information about the authority's public document in accordance with the law on public authorities' activities (621/1999).

Requests for documents concerning the City of Kankaanpää are directed directly to the responsible official or department. In the document published on the City of Kankaanpää website in the document publicity description is a general description of the city's information resources. The city registry office can provide advice on the areas of responsibility of various authorities if necessary.

Information request for a public document

It is a good idea to specify the information request as precisely as possible to make it easier to find the document. The information request should be specified in such a way that it is clear which document or documents the request concerns. For example, it is always a good idea to state the date or title of the document, if known. If the information request concerns a public document, the information request does not need to be justified and the person requesting the information does not need to state what the information will be used for. An information request concerning a public document can be made in a free-form manner in writing, for example by email, by telephone or via an electronic service form. Using electronic services in this service does not require strong identification.

Information request regarding school certificate

You can submit a request for information about old school certificates via the electronic service form. Using electronic service in this service requires strong authentication. Strong authentication is performed before sending the document in the suomi.fi service, which requires the implementation of suomi.fi messages. More information: www.suomi.fi/viestit

Information request for a confidential document

When requesting information about a confidential document or documents that can only be disclosed under certain conditions, the person requesting the document must state the purpose of the information and be able to verify their identity. The municipality may also request other additional information from the person requesting the document if it is needed to clarify the conditions for disclosing the information. Requests for information about confidential documents must be made in writing using the municipality's information request form or the electronic services form. Using electronic services in this service requires strong authentication. Strong authentication is performed before sending the document in the suomi.fi service, which requires the implementation of suomi.fi messages.

Time limits for processing information requests

Information about the public document will be provided as soon as possible, no later than two weeks after the request for information is made. If the processing and resolution of the case require special measures or a larger workload than usual, information from a public document will be provided or the case will be resolved within one month at the latest from the request for information. Also, the processing time for handing over confidential documents is a maximum of one month.

Depending on the type of document, the municipality may provide the requested information either electronically, on paper, or the documents may be inspected on site. A fee may be charged for paper copies, and more information on the redemption fees for documents and the fees charged for their issuance can be found on the city's website: price list

The sender of information requests submitted on paper must identify themselves either when submitting the information request or when picking up the information in person at City Hall.

Information service regarding social and healthcare customer data

The responsibility for organizing social and health services in the city of Kankaanpää has been transferred to the Joint Municipal Authority for Basic Services of North Satakunta as of 1 January 2015. With the change, the Joint Municipal Authority is also responsible for handing over documents in its possession, so requests for information regarding social and health care customer data should be addressed to the Joint Municipal Authority for Basic Services of North Satakunta (PoSa). For more information, please visit the Joint Municipal Authority's website. from the website. Requests for customer and patient documents, as well as inquiries regarding social and healthcare customer information, received by the municipality are directed directly to the joint municipal authority.

Right to inspect personal data – right to access information Article 15

The data subject has the right to obtain from the controller confirmation as to whether or not personal data concerning him or her are being processed. The controller shall, upon request, provide the data subject with a copy of the personal data processed concerning him or her.

If the controller does not take action on the data subject's request, the controller shall inform the data subject without delay and at the latest within one month of receipt of the request of the reason and written evidence thereof. In addition, the data subject shall be informed of the possibility of lodging a complaint with a supervisory authority and of exercising other legal remedies.

The right of inspection can be exercised by filling out the electronic service form or by submitting the form found at the side of this page (right to inspect personal data/right to access information) to the municipality in person. Using electronic service requires strong identification. If you submit the form in person, please be prepared to prove your identity.

The form can be submitted to the Kankaanpää City Service Point. The service point is located in the Kankaanpää City Hall building, 1st floor. (Kuninkaanlähteenkatu 12, 38700 Kankaanpää).

Correction of personal data – right to rectification Article 16

The data subject has the right to demand that the controller rectify inaccurate and incorrect personal data concerning the data subject without undue delay. Taking into account the purposes for which the data have been processed, the data subject has the right to have incomplete personal data completed, including by providing additional information.

If the controller does not accept the data subject's request for rectification, he or she must provide a written certificate stating the reasons for not accepting the request and the possibility of lodging a complaint with a supervisory authority and of using other legal remedies.

The right to correct information can be exercised by filling out the electronic service form or by submitting the form found at the side of this page (right to inspect personal data/right to access information) to the municipality in person. Using electronic services requires strong identification. If you submit the form in person, please be prepared to prove your identity.

The form can be submitted to the Kankaanpää City Service Point (1st floor). The City of Kankaanpää serves at Kuninkaanlähteenkatu 12, 38700 Kankaanpää

The information and measures provided pursuant to Articles 15-16 of the EU General Data Protection Regulation are free of charge.

Saving and processing requests

Requests for the inspection and correction of personal data and requests for information pursuant to the Freedom of Information Act are registered in the municipality's case management system, after which the requests are directed to the officials handling the matter for resolution. Only those handling the matter have limited access to the data. The Data Protection Officer guides and advises on the processing of the request process, if necessary.

Right of appeal

The data subject has the right to lodge a complaint with a supervisory authority if the data subject considers that the processing of personal data concerning him or her infringes the EU General Data Protection Regulation. The right is based on Article 2016 of the EU General Data Protection Regulation (679/77). The supervisory authority in Finland is the Office of the Data Protection Ombudsman.

Contact information for the Office of the Data Protection Commissioner
Address: P.O. Box 800, 00520 Helsinki
029 56 16670
http://www.tietosuoja.fi

Contact information City of Kankaanpää

Registry: [email protected]
Data Protection Officer Katja Johansson 044 577 2227