The guide is still a work in progress! Send your good tips to: [email protected]

Event organizer checklist

  1. Event organizers
    • Assemble the organization and divide responsibilities
    • Map your partners
  2. Program planning
    • What? For whom? Why? How? At what price? When?
  3. Building a budget
    • What are the sources of income and expenses?
    • How is financing handled?
  4. Scheduling
  5. Event permits, notifications and agreements
    • Permission from the city for the use of public areas and streets, see street permitPermission is requested from the property manager for use in the courtyards of properties, e.g. school courtyards.
    • Notification of a public event to the police at least five days before the event begins
    • The rescue plan must be submitted to the regional rescue authority for approval no later than 14 days before the start of the event.
    • Notification to the PoSa health inspector if food is sold or served at the event.
  6. Housing safety
    • Order control
    • Risk assessment, insurance
  7. Venue
  8. Ancillary services
  9. Communication and marketing
    • Plan, contents
    • Websites, social media, media releases, emails, announcements, posters
    • Directions, programs, map
    • Partnerships
  10. Volunteers
    • Training, job descriptions, work shifts, meals, clothing, information, thanking
  11. Judgment
    • feedback collection, analysis and actions

Event spaces and areas

School facilities

Co-educational high school facilities

Space for Youth KetunGolo

Activity center Solmu

Kankaanpääsali Event hall

Permit for use of public areas, streets and parks